Purchasing Assistant

We are looking for a motivated and detail-oriented Purchasing Assistant to support the procurement team by assisting with sourcing, purchasing, supplier coordination, and maintaining accurate procurement records to ensure smooth purchasing operations. Key Responsibilities: • Assist in sourcing products and suppliers based on company requirements • Obtain and compare supplier quotations to ensure cost-effectiveness and quality • Prepare purchase orders and coordinate the approval process • Track purchase orders from placement through to delivery • Communicate with suppliers regarding order confirmations, shipping schedules, and delivery status • Follow up on delayed shipments and resolve issues related to damaged or incorrect deliveries • Maintain positive relationships with suppliers and support vendor communications • Assist in identifying new suppliers and maintaining an up-to-date vendor database • Monitor inventory levels to help prevent stock shortages and overstocking • Maintain accurate purchasing records, including purchase orders, invoices, receipts, and delivery notes • Update procurement systems with order details, supplier information, and delivery records • Analyze market prices and supplier quotations to identify cost-saving opportunities • Ensure purchased goods meet company quality standards and procurement requirements • Prepare procurement reports, purchasing documentation, and cost analyses • Ensure compliance with company procurement policies and procedures Preferably expatriate candidates with previous purchasing experience in engineering or technical-related fields such as fire safety, construction, MEP, industrial equipment, or similar industries Experience in sourcing technical materials and coordinating with specialized suppliers will be an added advantage Qualifications: • Diploma in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field • Minimum 1–2 years of experience in procurement, purchasing, supply chain, or a similar role • Strong organizational, communication, and negotiation skills • Proficient in MS Office and purchasing or ERP software • Knowledge of inventory management, vendor coordination, and procurement processes is an advantage • Detail-oriented, proactive, and able to work independently as well as part of a team Interested candidates may submit their CV, ID Card/Passport copy, educational certificates, and experience letters to careers@mgh.com.mv.